Bookkeeping for Contractors Who Want to Know Which Jobs Actually Make Money
Busy is not the same as profitable. Kingdom Ledger keeps your books clean and your job costs tracked, so every month you see profit per job — not just a bank balance and a hope.
Free consultation · No obligation · Virtual service nationwide
The way most contractors find out a job lost money: too late
- You don't know which jobs make money. Revenue is up and the crew is busy, but profit per job is a guess — so every bid is priced on gut feel instead of real numbers.
- Receipts live everywhere. Truck consoles, supply-house counters, text messages, a shoebox. By tax time, half your deductible costs are memories.
- The year-end scramble. Your CPA asks for clean books in February, and instead of running jobs you're digging through a year of bank statements.
- Money earned but never collected. Retainage held, final invoices never sent, change orders never billed — work you did that never turned into cash.
- 1099 season panic. Subcontractor payments scattered across accounts, W-9s never collected, and January spent reconstructing a year of payments.
Every one of these is a bookkeeping problem — and every one is fixable.
Built for the way contractors actually work
Job Costing & Job-Profit Reports
Labor, materials, and subcontractor costs tracked per job in QuickBooks Online, with a profit report for every job — every month.
Progress Billing & Retainage Tracking
We track what you've billed, what you've collected, and what retainage is still owed to you, so earned money doesn't get left behind.
Subcontractor 1099 Support
W-9 collection and year-round payment tracking for every sub, so 1099s at year-end are a simple preparation step — not a reconstruction project.
Cleanup & Catch-Up
Behind by months? We reconcile every account, fix the miscategorizing, and rebuild your books into something you can actually run your business on.
Monthly Reports by the 15th
Profit & loss, balance sheet, cash flow, and per-job profit — delivered by the 15th of every month. A firm standard, in writing.
Tax-Ready Books
Your books stay organized all year and your CPA gets clean reports at tax time. No scramble, no paying CPA rates for cleanup.
Find out which of your jobs are actually profitable
Book a free consultation. We'll review how your books are set up today and show you exactly what job costing would look like for your business.
Contractors and trades we serve
If your business runs on jobs, crews, and materials, our systems are built for you:
- General Contractors
- Electricians
- Plumbers
- HVAC
- Roofing
- Remodeling
- Landscaping
- And other trades & service businesses
Hiring Kingdom Ledger was one of the best decisions I've made for my business. Angelina is reliable, detailed, and communicates everything clearly. Now I always know where my money's going, and I don't stress about bookkeeping anymore.
Based in Texas. Working nationwide.
Kingdom Ledger Bookkeeping is based in Harlingen, TX and serves contractors across the Rio Grande Valley — McAllen, Edinburg, Mission, Pharr, Weslaco, and Brownsville — and virtually anywhere in the United States. Contractors in the Valley can also see our Harlingen & Rio Grande Valley page.
Monthly engagements start at a $300/month minimum and are quoted by scope. See how pricing works.
Frequently asked questions
Yes — that is exactly what job costing does. We track labor, materials, subcontractors, and other direct costs against each job in QuickBooks Online, so your monthly reports show profit and margin per job, not just a single business-wide number. You will know which jobs to take more of, and which ones to price differently or walk away from.
Yes. We help you collect W-9s from subcontractors, track what each sub is paid throughout the year, and keep the records organized so 1099 preparation at year-end is straightforward instead of a scramble through bank statements in January.
Yes. If your jobs bill in stages or your contracts hold retainage, we track what you have billed, what you have collected, and what is still being held — so nothing you have earned slips through the cracks or gets forgotten at final payment.
We start with a free consultation and a look at your current books. Then we quote a cleanup — priced as your monthly rate multiplied by the number of months behind — reconcile every account, and set up job costing going forward. Most contractors are surprised how fast a messy year turns into clean, usable numbers.
Yes. Kingdom Ledger is based in Harlingen, Texas, and works virtually with contractors and trades businesses across the United States. Your books, reports, and meetings all happen online, and you get the same reports-by-the-15th standard wherever you are located.
Clean books. Clear job profits. No more guessing.
Book your free consultation today — we'll tell you honestly what your books need and give you a clear quote before any work starts.